(Quick Tips)Fifteen things a company/staff must do to prevent corruption at source
For Employers/Senior Management
- Set the tone at the top –
- Leadership – playing a key role in corruption prevention. The Chairman, directors, CEO and other senior executives must lead by example, by carrying out business in an ethical manner.
- Clearly set out the company’s commitment to ethical and clean business practices; and the anti-bribery policy and rules.
- Lay down company policy and rules governing acceptance and offer of advantages (e.g. gifts, facilitation payment), entertainment, etc.
- Suggest doing this by issuing a Code of Conduct which should cover both directors and staff –
- Do you want to have a sample Code?
- Set out the company rules and devise a mechanism for managing conflict of interest.
- Carry out corruption and fraud risk assessment regularly – to identify the high risk and corruption prone operations/areas (e.g. procurement, sales).
- Put in place sound management system and appropriate control measures.
- We can help in corruption risk assessment and advising on the proper controls. Contact Us.
- Ensure the company’s anti-corruption policies and rules are effectively communicated to all directors/staff, and provide necessary training.
- Ensure compliance with the laid down policies and guidelines; and take appropriate actions to handle any non-compliance.
- Help the company implement proper procedures and exercise necessary controls.
Exercise supervision over staff and operations to ensure compliance with the policies and procedures.
Ensure adoption of ethical and compliant practices and provide guidance to staff in daily operations.
Know the anti-bribery law and legal requirements.
Observe the company rules and regulations (e.g. staff code of conduct) governing offering, solicitation, acceptance of advantages, managing conflict of interest.
Stay vigilant at all times to the risks of corruption and malpractice when performing duties in relation to the companies’ business.
Seek advice/direction from the employers or management in case of doubt (through the established enquiry channel, if any).
- Report any suspected malpractices to the senior management (through the established report channel, if any) and any suspected illegal activities to the relevant law enforcement agencies (such as the ICAC).
For Managers and Supervisors
For All Directors/Staff